Managing Risks: what are the agents of deterioration?

This exhibition explores the ten agents of deterioration that impact on the preservation of collections in libraries and archives.

The Library of Trinity College Dublin

Rebecca de But, the Library of Trinity College Dublin

The Long Room view from Gallery by Gillian WhelanThe Library of Trinity College Dublin

Introduction

This exhibition explores the ten agents of deterioration that can impact on the preservation of libraries and archives. By measuring threats to our collections we can prioritise and initiate the necessary preventive actions. Here we have displayed the types of damage that occur when collections are subjected to preservation risks and prevention plans are not in place. In many instances the damage caused by one risk can lead to greater susceptibility to another damaging agent. Most items in this exhibition require stabilising conservation treatments to remedy the damage and ensure their survival into the future. The Preservation and Conservation Department of The Library of Trinity College Dublin are delighted to participate in the European Year of Cultural Heritage 2018.

Light - Icon (2018) by Preservation and Conservation DepartmentThe Library of Trinity College Dublin

Light & UV Radiation

Light is essential for viewing collections but it is also damaging if uncontrolled. Excessive light exposure causes fading of media, a decrease of mechanical strength of paper, leather and book cloth, and may also cause darkening. Light sources can be natural (sunlight) or artificial (indoor lighting) and both can cause extensive and irreversible damage to collection materials. The extent of the damage depends on the wavelength of the energy emitted by the source, the intensity and the exposure time. The recommended light levels for the display of library and archival material is 50 lux using heat and ultra-violet free light sources.

Group of cloth covered case bindings (Late 19th century)The Library of Trinity College Dublin

These 19th-century cloth bound books are from the Gallery Level of the Long Room. The vibrant dyes used for the covers are extremely faded where they have been exposed to light; this is most obvious along the spines which are now a light brown tone, whilst the protected boards remain brightly coloured. The photochemical degradation has also weakened the textile covering resulting in tearing at the top of the spine by physical forces (handling). This damage is a result of prolonged light exposure, and it is irreversible. Light control is essential to ensure the preservation of our collections. All the windows in the Long Room have U-V filters and close-fitting blinds which limits the amount of direct light on the books.

Group of cloth covered case bindings, 1876/1900, From the collection of: The Library of Trinity College Dublin
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The damage from light exposure has caused colour loss and the deterioration of the covering material. The spines are dry and brittle and the original surface coating has been degraded leaving the surface texture of the textile exposed. The edges have cracked and are weakened and at risk of further damage by physical forces. The damage at the head of the books was caused by their careless removal from the shelves.

Facsimile of albumen print, c.1924, From the collection of: The Library of Trinity College Dublin
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This portrait of a lion is a copy of an albumen print from a 19th century photograph album of Dublin Zoo. The print shows irreversible fading and image loss from extensive light exposure. Contamination from pollution is visible on the surface of the print, as well as foxing stains. These also impact on the stability of the photograph influencing the speed of chemical change. According to local myth the first MGM lion was called Slats and was born in Dublin Zoo. ‘Slats’ appeared in the MGM logo from November 9th, 1924 until 22nd April 1928.

Facsimile of albumen print, c.1924, From the collection of: The Library of Trinity College Dublin
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Photographic items are amongst the most vulnerable of the Library’s collection material. Limited light exposure, environmental control and safe handling can ensure their longevity. Gloves should be worn when handling photographic collections and they should be stored in photo-safe materials. RH should be kept between 30-50% with ideally a cool temperature of 8-16⁰C

Pests - Icon (2018) by Preservation and Conservation DepartmentThe Library of Trinity College Dublin

Pests

Numerous types of pests can affect a collection however the more common are silverfish, furniture and carpet beetles, cloths moths and rodents. Pests perforate, tunnel, chew, stain and soil material resulting in permanent discolouration and losses to the collection. Sources of food attract pests into collection areas, so food and drinks are not permitted in areas of exhibition or storage. Dry conditions, good cleaning regimes, protective storage, controlled environments and integrated pest monitoring and management plans can help keep collections safe.

Chinese Genealogical registers, 19th century, From the collection of: The Library of Trinity College Dublin
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This collection of 19th century Chinese books in traditional paper bindings were brought to Britain by Arthur Winbolt Brewin, Chairman (1897-1901) of the Advisory Committee of the Inspectorate of Schools in Hong Kong. The rodent damage likely occurred during his return sea voyage. He settled in Eyrefield, Killiney in Dublin and presented the books to Trinity College Library on 27 Aug. 1937. The first evidence of pests in collections is usually their cast skins, faecal spots, or signs of damage, rather than the pest itself.

Chinese Genealogical registers, 19th century, From the collection of: The Library of Trinity College Dublin
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Collections are best protected by making pests unwelcome. Creating an inhospitable environment by controlling the humidity and temperature will discourage their presence. Keeping storage areas clean and free of food debris will help detract them. In many cases infested books can be frozen to kill the insects.

Assertionis Luther Anae Confutatio luxta Verum..., (1525)The Library of Trinity College Dublin

The original 16th century binding protecting this book used boards made of hardwood. These were replaced in the past with paper based-boards, probably because the wood was severely damaged by furniture beetles (Anobium punctatum). The larvae of furniture beetles, will attack wooden book boards, shelving, frames and compressed paper. In the case of this book they didn’t just eat the wood but also the paper, and the damage is still visible in the loss of parts of the text. Treatment to eradicate the beetle can include heat for wooden items, and anoxic solutions or freezing.

Woodworm or the common furniture beetles lay their eggs in cracks or crevices in wood. When hatched the larvae tunnel and gnaw their way through the substrate until they emerge as adults during spring and summer, through circular exit holes. Woodworm prefer damp, dark conditions with little air circulation.

Memoirs of Frederick and Margaret Klopstock, Frederick Klopstock, Margaret Klopstock, 1810, From the collection of: The Library of Trinity College Dublin
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This is an early 19th century printed book with contemporary vegetable tanned leather binding over laminated boards. Decorative gold tooling has been added along edges and on the spine. There are several types of insects that damage collection materials, including books. The more common are booklice, silverfish and various types of beetles. These insects eat the protein (from leather, parchment, paper sizing, and animal glue) and starch components (adhesives). Silverfish (Lepisma saccharina), a primitive, nocturnal, wingless, scaly insect (10-15 mm), typically grazes on paper. They live in damp conditions and require localised humidity above 70-80%.

Memoirs of Frederick and Margaret Klopstock, Frederick Klopstock, Margaret Klopstock, 1810, From the collection of: The Library of Trinity College Dublin
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Here, the leather cover was severely damaged by silverfish, who targeted areas with glue, and by a rodent which chewed the corner of the book. Protective enclosures can lessen the chances of pest damage, however the best safeguard is good housekeeping and the control of relative humidity and temperature.

Dissociation - Icon (2018)The Library of Trinity College Dublin

Dissociation

Dissociation can be described as the loss, detachment, or inaccessibility of information relating to an item of group of items, leading to a lack of coherence, understanding or value of a collection. Good record keeping, cataloguing, and systems back up will help prevent the dissociation of a collection.

Diary, Dublin, week commencing Sunday 13th April 1884, Michael Davitt, 1884, From the collection of: The Library of Trinity College Dublin
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In a collection of over seventy diaries and personal notebooks, numerous written entries have been carefully cut out. Davitt’s wife, Mary, removed sensitive subject matter, prior to the collection being deposited in the Library. These diaries offer an intimate insight into the personal life of Davitt, recording his many travels, public speaking schedules, finances, personal opinions and his relationships with close associates and public figures.

Diary, Dublin, week commencing Sunday 13th April 1886, Michael Davitt, 1884, From the collection of: The Library of Trinity College Dublin
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When dissociation is permanent, our understanding of an event, person or an artefact may be lost forever. Fortunately the missing pages were kept and eventually deposited in the Library and reunited with the diaries. In this particular example, the fragments describe the increasing tensions between Charles Stewart Parnell and Davitt, which led to the end of their political friendship.

Excisions from diary, Michael Davitt, 1884, From the collection of: The Library of Trinity College Dublin
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Closer inspection of Wednesday 16th April 1884, 'Parnell has at last attacked me...'

Excisions from diary, Michael Davitt, 1884, From the collection of: The Library of Trinity College Dublin
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Thursday 17th to Saturday the 19th of April 1884, the second page of excisions... 'Parnell attack delighting landlord press...

Incorrect Relative Humidity - Icon (2018)The Library of Trinity College Dublin

Incorrect Relative Humidity 

Relative Humidity (RH) is a measure of the amount of water in a given volume of air relative to the maximum amount of water that air can hold at a given temperature, expressed as a percentage. Paper, leather, parchment and textiles will respond differently to changes in RH as they absorb or desorb moisture. If RH levels are high the risk of mould growth increases, pollutants will be readily absorbed, and corrosion of metal-containing media such as iron-gall ink will increase. If the levels are low material will become brittle and lose flexibility. The recommended parameters for libraries and archives is between 45% - 65%.

Treatises 13th/14th century, folios 114v-115r (13th/14th century)The Library of Trinity College Dublin

This grammatical and lexical treatise is a composite manuscript produced in England in the medieval period. The variation in the format of the quires indicate it is a group of different texts. Typical of medieval manuscripts, it has been rebound and repaired over the centuries. Currently it is in an 18th century binding, which has been repaired twice in the 20th century.

The pages of this manuscript are made from parchment. This material while long lasting, is very susceptible to fluctuations in temperature and humidity; the resulting effects are seen here with the badly distorted folia. This can cause further damage with the loss of media on the surface, particularly pigments used for illumination or decorated lettering. The distortion also allows easier ingress of airborne dust. Control of the environmental conditions is essential where parchment manuscripts are stored, exhibited and read.

Notebook on disputations on physics and cosmography, folio 1r (c.1600)The Library of Trinity College Dublin

This notebook contains copies in Latin of well-known discussions on physics and cosmography. It was attributed to an otherwise unknown student, Emanuel Ferdinandus De Figueroa, when catalogued into the collection; however, the reason for the association is not recorded. As Figueroa’s name does not appear in the manuscript, it now also suffers from the risk of disassociation.

This manuscript is suffering from mould damage which has caused extensive staining of the pages and destruction of the paper support at the front of the notebook. This type of damage is caused by high humidity coupled with low air flow. Mould damaged material needs to be handled with care to avoid health related risks, and the treatment involves removing active mould in a biological fume cupboard. The damaged paper requires re-sizing to return strength and flexibility, and repairs to losses and tears.

Incorrect Temperature -Icon (2018)The Library of Trinity College Dublin

Incorrect Temperature

Chemical, biological and physical changes occur within organic materials with the increase and decrease of the room temperature. Rates of deterioration increase as temperature increases, with different material types more susceptible to this risk than others. The ideal conditions for libraries and archives are between 15˚C to 22˚C. Sources of heat in buildings include sunlight, lighting systems, heaters and people. 

Irish Scholars binding, 1703, From the collection of: The Library of Trinity College Dublin
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This binding contains literary and historical texts written in Irish by scribe Shane O’Sullivan on handmade local rag paper using iron gall ink. The manuscript is bound in bovine limp leather, and originally included a strap fastening. Multiple forms of sewing indicate repairs and structural changes typical of the Irish scholar’s binding tradition. The cover shrank and became brittle from temperature variations in the author’s house, and this exposed the edges to wear.

Irish Scholars binding, 1703, From the collection of: The Library of Trinity College Dublin
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Heat accelerates deterioration and contributes significantly to degradation of library materials: most chemical reactions approximately double in rate with each increase of 10°C. Temperature and relative humidity fluctuations cause library materials to expand and contract leading to visible damage such as cockling paper, flaking ink and warped covers. Choosing appropriate enclosures buffers mild changes in climate and effective insulation and air conditioning in storage areas considerably impedes deterioration. For books, a stable temperature no higher than 21°C is usually recommended.

Water - Icon (2018) by Preservation and Conservation DepartmentThe Library of Trinity College Dublin

Water

Water damage can be caused by floods, roof and pipe leaks, and liquid spills. The impact results in tidemarks, swelling, distortions and the solubilisation of inks and other media. Wet material is weakened and susceptible to further damage by mishandling and if left damp for longer than 48 hours will be at risk of mould growth. Wet material requires monitoring and controlled drying processes. If large numbers of archive and library materials are flood damaged they may be frozen until resources are available for conservation. Building maintenance schedules, storing collections above ground and off the floor, prohibiting liquids in collection areas, and flood monitoring can prevent water damage.

Biblica Sacra Latina, folios 5v-6r (1481)The Library of Trinity College Dublin

This is a Vulgate Bible with commentaries by Nicholas of Lyra. It is printed in Gothic type by the printers Johannes de Colonia, Nicolaus Jenson et socii. Jenson’s typefaces have had a lasting influence on modern typography.

Extensive tidelines visible on each page indicate the book has been wet, possibly flood-damaged. This has caused mould damage which is evident in the pink coloured staining. In addition the iron-gall ink annotations have bled and are washed out. The reduction of surface sizing has also caused physical loss of paper and media in more badly damaged areas. The calfskin leather binding dates from the 18th century, and does not display any signs of water damage. The start of the text block is missing which suggests it may have been too badly water damaged to be included when the book was rebound.

Fire - Icon (2018)The Library of Trinity College Dublin

Fire

Faulty electrical wiring or equipment and construction or renovation works can expose collections to the risk of fire. Material can be completely consumed by fire, scorched by flames, damaged by soot and smoke, and also water damaged and stained by fire suppression systems. Fire risk can be reduced by ensuring rigorous fire-safe programmes, good building maintenance, and fire detection and suppression systems.

Notebooks 20th century, 20th century, From the collection of: The Library of Trinity College Dublin
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These fire-damaged notebooks belonged to Earnest Walton. Walton graduated from Trinity in 1926 and after receiving his PhD from Cambridge he returned to the Department of Physics in Trinity. In 1951 he and a colleague were awarded the Nobel Prize in Physics for work carried out in Cambridge resulting in the splitting of the atom. Walton presented his papers to Trinity College in 1993. The various styles of notebooks displayed here show different headings written on the covers, including ‘Fast Particles; HF transformer method’ and ‘Microwaves Design of Amplifier’. At some stage, they were badly damaged in a fire.

Notebooks 20th century, 20th century, From the collection of: The Library of Trinity College Dublin
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The edges are charred and beyond retrieval, however not untypically, the inner surfaces have survived but in this highly fragile state cannot be made available for consultation until stabilising conservation treatment has been carried out.

Physical Forces - Icon (2018)The Library of Trinity College Dublin

Physical Forces

When library collections are used they are susceptible to damage. This includes wear and tear or the mechanical stresses associated with turning pages and opening and closing books. When items are moved their edges can be knocked and surfaces scratched, and on the rare occasion they can be accidentally dropped. Good handling skills and training can help minimise these risks. The use of appropriate storage systems, such as archival boxes and solid shelving will help support materials and protect against distortions.

Group of EPB damaged books, late 18th century, 18th century, From the collection of: The Library of Trinity College Dublin
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These printed books from the shelves of the Long Room display damage caused by cumulative handling. Physical damage is one of the primary risks to the Library’s collection, a result of constant access and circulation of Library material. Conservation to repair bindings, such as re-sewing, reattaching boards and rebinding with archival calf leather will permit further safe use and preservation. The cotton ties seen throughout the shelves of the Long Room indicate bindings where the boards and spines are detached and where conservation treatment is required.

Album with mica illustrations, folio 13r, c.1890, From the collection of: The Library of Trinity College Dublin
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This album of Indian mica illustrations was given to the Library by Mir Aulad Ali, professor of Arabic, Hindustani and Persian studies at Trinity 1861-1898. The paintings were commonly bought as souvenirs or postcards by tourists in India during the 19th century. The illustrations depict people dressed in costumes reflecting their role in Indian society.

Album with mica illustrations, folio 13r, c.1890, From the collection of: The Library of Trinity College Dublin
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Mica is a transparent mineral with a smooth glasslike surface, and any pressure or flexing can cause it to crack or break. Here the painting is adhered at each corner to the page of the album but handling and turning the pages has caused loss and damage to the bottom right corner. To prevent further damage the paintings should be removed and mounted to a rigid support, such as a window mount, to allow continued access whilst ensuring maximum support.

Contaminants - Icon (2018)The Library of Trinity College Dublin

Contamination

Dust and other contaminants spoil the appearance of items, and cause discolouration, weakening, staining and darkening. Contaminates may also provide a source of nutrients for insects, moulds and bacteria, and accelerate the chemical deterioration of library and archival materials. Common sources of pollutants are particulates from vehicle engines and construction dust, as well as skin, hair and clothing particles from building occupants. Good housekeeping regimes, controlling the environment through air filtration, and protective housing and display will help protect against this risk.

Selection of early printed books, 16th to 18th century, 16th-18th century, From the collection of: The Library of Trinity College Dublin
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The bookbinding styles of these 16th- 18th century leather and parchment books are representative of the books in the Long Room; they are plain and functional, with gold-tooled decoration limited to the spines. Dust has accumulated on the head edges of this selection of books from a shelf in the Long Room. The dust includes hair, clothing fibres and skins cells from occupants of the building, and particles from building dust, the aging collection, and city pollution.

Selection of early printed books, 16th to 18th century, 16th-18th century, From the collection of: The Library of Trinity College Dublin
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This contamination provides a source of nutrients for pests and can catalyse chemical reactions. Excess dust also has a disfiguring effect and will cause permanent discolouration to paper. The book second from the left has been turned upside down to show the original colouring of the pages.

Selection of early printed books, 16th to 18th century, 16th-18th century, From the collection of: The Library of Trinity College Dublin
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The difference in colour of the pages is very striking and displays the effects of dust contaminants on the collection. A continuous program of cleaning is required in order to maintain minimum levels of dust in the Long Room.

Poems on several occasions, folio 31v-32r (1714)The Library of Trinity College Dublin

This book of poetry by an anonymous female poet was originally attributed to Mary Barber (c.1685-1755) a minor poetess to whom Swift was a generous friend and patron. The book was bought from the bookseller Nassau Massey, 84 Patrick Street, Cork in 1903 for 30 shillings by Professor Dowden of Trinity College Dublin.

The historical information available for this book referred to it as suffering ‘severe damage by fire’. The damage to the bottom left of the spine and text block does resemble fire damage but no charred or burnt edges are evident. These may have simply broken away over time but the discolouration is peculiar and akin to damage caused by a liquid, possibly an acid. The damaged covers and paper is weak and prone to fragmentation.

Poems on several occasions, folio 31v-32r, 1714, From the collection of: The Library of Trinity College Dublin
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The damaged covers and paper is weak and prone to fragmentation. The book is protected by an archival box while in this vulnerable condition.

Roman inquisitional record, folio 7v-8r (c.1628)The Library of Trinity College Dublin

This is one of a collection of 54 volumes of Roman inquisitional records held in the Manuscripts and Archives Research Library. The record displayed is the sentencing in 1628, imposed on Thadeus Donsleve O’Farrihy, a priest from Tuam, for, amongst other failings, not believing in the Virgin Birth; and on the facing page, his adjuration to preach according to the Roman Catholic Apostolic Creed.

The iron gall ink is in an advanced state of deterioration, causing discolouration, fracturing and losses to the paper support. This chemical damage will continue, eventually leading to complete loss of the text. Stabilising conservation treatment will be necessary to arrest the deterioration.

Criminal - Icon (2018)The Library of Trinity College Dublin

Criminal

Criminal damage to library material includes the total or partial loss due to theft or vandalism. This damage is often historical, but professional thieves, staff and visitors may also be perpetrators of criminal damage to collections. This type of damage can be motivated by political, ideological or for economic reasons, and can result in the disappearance, disfiguration or the complete destruction of items. Security and surveillance measures protect against criminal damage.

Book of Hours, folio 7v (14th century)The Library of Trinity College Dublin

This small format ‘pocket’ manuscript, a product of Southern England, is a book of hours with additional material including a calendar of holy days, selected Psalms and a Service for the dead. Written in iron gall ink by a single scribe, the parchment folia displays decorated borders with blue, red and gold among the colours. There are also fully illuminated pages and historiated initials throughout, produced to a high standard. No longer in its original binding, the manuscript is contained inside an 18th century blind-tooled tanned leather cover.

The illuminated folio on 7v depicts the murder of Thomas Becket, Archbishop of Canterbury (1118-1170), featuring armed soldiers and St Thomas kneeling at an altar. The image has been aggressively defaced by scraping the surface of the parchment; the motivation for this act of vandalism is unknown. Unlike the ink, which is firmly attached to the parchment, the colour pigments and metals sit on the surface and are more easily erased.

Works of Virgil, Folio 10, 15th century, From the collection of: The Library of Trinity College Dublin
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Produced in France, this medieval manuscript written on fine, well-prepared vellum contains four works of Virgil (d. 19BC). The text is in the Roman hand of a single scribe, laid out with generous margins and coloured initials contained between pink graphic ruled lines. Here the use of pigments on a gold ground, depicting flowers and vine stems contained inside the finely decorated letters are executed to a high standard.

Works of Virgil, Folio 10, 15th century, From the collection of: The Library of Trinity College Dublin
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Unfortunately, the quality of these illuminated letters attracted the attention of a thief with a sharp blade, who systematically and carefully cut many out, for personal use or perhaps to sell on to a collector.

Works of Virgil, Folio 10, 15th century, From the collection of: The Library of Trinity College Dublin
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Some illuminated lettering was cut from this page using a sharp implement. The edges are ripped on the left side probably in haste which resulted in this misshapen hole in the parchment.

Credits: Story

This exhibition is curated by staff of the Preservation and Conservation Department in the Library of Trinity College Dublin:
Susie Bioletti, Rebecca de Bút, John Gillis, Benjamin Kershaw, Élodie Lévêque, Andrew Megaw, & Clodagh Nelligan.

Photography: Gillian Whelan, Digital Collections, the Library of Trinity College Dublin.

Technical Support: Greg Sheaf, Assistant Librarian, the Library of Trinity College Dublin.

Contributions: Felicity O’Mahony (Assistant Librarian), Dr Jane Maxwell (Principal Curator), Estelle Gittins (Assistant Librarian).

Credits: All media
The story featured may in some cases have been created by an independent third party and may not always represent the views of the institutions, listed below, who have supplied the content.
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